TAKING FOCUS FISCAL SPONSORSHIP GRANT AGREEMENT
by submitting an application for fiscal sponsorship, the applicant indicates that he/she has read and understood the below Terms and Conditions in full and that, in the event that the application is approved for sponsorship, agrees and intends to be legally bound;
these terms and conditions shall become effective if, only if, and at such time as Taking Focus, Inc. (“Grantor”) decides by affirmative resolution of its Board of Directors that financial support of the charitable activities described in the associated fiscal sponsorship application (the "Project") will further Grantor’s tax-exempt purposes;
in the absence of such a resolution, no part of this Agreement shall be binding in any way on either party;
in consideration of the premises and the mutual covenants and agreements contained herein, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
TERMS AND CONDITIONS OF FISCAL SPONSORSHIP
Grantor is willing to receive tax-deductible charitable gifts, grants and contributions to be awarded by donors ("Donors") to Grantor for the purposes of the Project. In furtherance of its charitable purposes, Grantor has created a restricted fund designated for the purposes of the Project and will grant all amounts that it may receive from Donors for the purposes of the Project, less any administrative handling charge as set forth below, to the responsible legal entity identified by the Project (“Grantee”), subject to the following terms and conditions (the “Agreement”):
1) If Grantee is an organization, Grantee shall provide Grantor with its governing documents, a completed and filed IRS Form SS-4, or other documentation satisfactory to Grantor, showing Grantee’s separate existence as an organization. If Grantee is an individual, Grantee personally assumes full legal, fiscal, and oversight responsibility for all responsibilities and obligations of Grantee under this Agreement in particular and the grantor-grantee relationship in general.
2) Grantee shall use the grant solely for the purposes of the Project, and Grantee shall repay to Grantor any portion of the amount granted which is not so used by the Grantee, provided, however that:
a. Any changes in the purposes for which grant funds are spent must be approved by Grantor (in writing or by email) before implementation.
b. Grantor retains the right, if Grantee breaches this Agreement or if Grantee’s conduct of the Project jeopardizes Grantor’s legal or tax status, to withhold, withdraw, or demand immediate return of grant funds, and to spend such funds so as to accomplish the purposes of the Project as nearly as possible within Grantor’s sole judgment.
c. Grantee understands that this Agreement is tied to and partially predicated on Grantee’s status as a contributor to Taking Focus, Inc. Should Grantee’s contributor status to Taking Focus, Inc. lapse, the Grantor-Grantee relationship as detailed in this Agreement shall be terminated in accordance with paragraph 15 below, and assets held for the purposes of the Project, if any, shall be distributed in accordance with paragraph 16 below. Any tangible or intangible property, including copyrights, obtained or created by Grantee as part of the Project shall remain the property of Grantee.
3) Grantee may solicit gifts, contributions, and grants to Grantor for the purposes of the Project. Grantee’s choice of funding sources to be approached and the text of Grantee’s fundraising materials are subject to Grantor’s prior approval (in writing or by email). All grant agreements, pledges, or other commitments with funding sources to support the Project via Grantor’s restricted fund shall be executed by Grantor. Grantee is not an agent of Grantor for purposes of soliciting gifts, contributions, and grants, and is not authorized to make any binding commitments, either express or implied, to funding sources on behalf of Grantor. The cost of any reports or other compliance measures required by such funding sources shall be borne by Grantee.
4) Grantee understands that, in compliance with IRS rules, Grantor retains full legal ownership of, and discretion and control over, funds contributed to Grantor for the purposes of the Project and placed in the restricted fund, until such funds are granted or spent in accordance with this Agreement. Consistent with Statement No. 136 issued by the Financial Accounting Standards Board, Grantor retains the unilateral power, without approval from any funding source, from Grantee, or from any other interested party, to redirect use of funds received for purposes of the Project away from Grantee to another beneficiary capable of fulfilling the purposes of the Project. However, Grantor holds the restricted fund in charitable trust under the laws of the State of Florida, so that uses of the fund are limited to the Project’s purposes.
5) Because the restricted fund is held for the purposes for which such funds were given, the parties intend that its assets are not subject to the claims of any creditor or to legal process resulting from activities of Grantor unrelated to such purposes.
6) Grantee is responsible for notifying Grantor of any benefits provided by Grantee to Donors in exchange for any contribution, and for estimating the fair market value of such. For example, if Grantee holds a fundraising event to support its sponsored activities and sells tickets for $50, but ticket buyers receive $20 worth of entertainment and refreshments at the event, then Grantee must provide this information to Grantor so that Grantor may issue appropriate and accurate tax receipts to said Donors.
7) Grantee understands that contributions to Grantor for the purposes of the Project are only tax-deductible under the Internal Revenue Code to the extent that they are motivated by donative intent. Anyone making a contribution for the purposes of the Project without the requisite intent, especially the Grantee or a member of the Grantee's family, should consult a professional tax advisor. Grantor reserves the right not to accept any contribution. Grantor assumes no responsibility for ensuring that contributions to Grantor for the purposes of the Project are tax-deductible to any particular Donor. Grantor does not provide individual tax advice; therefore all Donors are encouraged to consult their own outside professional advisers to address questions on deductibility or donative intent.
8) In order to defray Grantor’s costs of administering the restricted fund and this grant, Grantor shall deduct an administrative charge of 15% for all donations total amounts of $1 up to $10,000; an administrative charge of 13% for all donations total amounts of $10,001 up to $25,000; and an administrative charge of 10% for all donations total amounts of $25,001 and above designated for purposes of the Project. This administrative charge shall be assessed, recorded, and deducted each time a donation is received into the restricted fund or received by Grantee acting as agent for Grantor under the terms of Paragraph 10. Grantor may additionally, at its sole discretion, deduct from the restricted fund any special or unusual costs it incurs in administering the restricted fund (such as bank penalty fees resulting from a Donor’s bounced check). Any interest earned on amounts held in the restricted fund shall be retained in Taking Focus’ general fund.
9) Grantee shall spend all funds received from Grantor in furtherance of the Project within ninety (90) days of receipt. Grantee shall return any funds not so spent to Grantor, who shall allocate them to the restricted fund designated for purposes of the Project.
10) Grantor hereby appoints Grantee, and Grantee accepts appointment, as Grantor’s nonexclusive agent for the limited purpose of receiving from Donors proposed contributions to Grantor of non-monetary assets for the purposes of the Project (“In-Kind Items”). Grantee agrees to promptly report to Grantor each In-Kind Item it receives or proposes to receive, such reports to include photographs of such In-Kind Items, as the Program Manual (defined below) may require, so that Grantor may decide whether it wishes to accept or not to accept such In-Kind Item. In furtherance of such appointment, Grantee agrees to hold each In-Kind Item solely for the benefit of Grantor until such time as Grantor, in its sole discretion, requests that Grantee transfer such In-Kind Item to Grantor, grants such In-Kind Item to Grantee for the purposes of the Project, or instructs Grantee that it does not wish to accept such In-Kind Item and to return such In-Kind Item to the Donor. Nothing in this Agreement shall constitute the naming of Grantee as an agent or legal representative of Grantor for any purpose whatsoever except as specifically and to the extent set forth in this Paragraph 10. This Agreement shall not be deemed to create any relationship of partnership, joint venture, or other agency between the parties hereto, and Grantee shall make no such representation to anyone.
11) Grantee shall submit a full and complete report to Grantor no later than 90 days following the end of each of Grantor’s fiscal years within which any portion of this grant is received or spent. The report shall describe the charitable programs conducted by Grantee with the aid of this grant and the expenditures made with grant funds, and shall report on Grantee’s compliance with the terms of this Agreement.
12) This grant is not earmarked to be used in any attempt to influence legislation within the meaning of Internal Revenue Code (IRC) Section 501(c)(3). No agreement, oral or written, to that effect has been made between Grantor and Grantee. Thus, any use of grant funds by Grantee for such activities constitutes a decision of Grantee that is wholly independent of Grantor.
13) Grantee shall not use any portion of the funds granted herein to participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office, to induce or encourage violations of law or public policy, to cause any private inurement or improper private benefit to occur, nor to take any other action inconsistent with IRC Section 501(c)(3).
14) Grantee shall notify Grantor immediately of any change in (a) Grantee’s legal or tax status, or (b) Grantee’s executive staff or key staff responsible for achieving the grant purposes.
15) Grantee hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnify, and hold harmless Grantor, its officers, directors, employees, and agents, from and against any and all claims, liabilities, losses, and expenses (including reasonable attorney’s fees) directly, indirectly, wholly, or partially arising from or in connection with any act or omission of Grantee, its employees, or its agents, in applying for or accepting the grant, in expending or applying the funds furnished pursuant to the grant, or in carrying out the program or project to be funded or financed by the grant. Notwithstanding any other provision of this Agreement, this Paragraph 15 shall survive the termination of this Agreement.
16) This Agreement may be terminated by either party (a) with cause immediately upon providing notice (in writing or by email) of such termination and the cause to the other party, or (b) without cause forty (40) business days after providing notice (in writing or by email) of such termination to the other party,
17) In the event this Agreement is terminated and the balance of the restricted fund designated for the purposes of the Project is greater than zero, Grantor may, within its sole discretion, distribute some or all remaining amounts to Grantee within fifteen (15) business days of receiving a final grant request for any legitimate, Project-related anticipated or un-reimbursed expenses (the "Final Request"). Grantee shall submit the Final Request no later than ninety (90) calendar days after this Agreement is terminated. Grantor shall process the Final Request in accordance with the standard policies and procedures for fund disbursements as described in this Agreement and the Program Manual (defined below) as in effect at the time a notice of termination is sent be either party. Grantor, in its sole discretion and control, may also dispose of the Project assets, including funds held in the restricted fund, in any manner consistent with applicable tax and charitable trust laws, which may include granting any balance to another fiscal sponsor recognized as tax-exempt within the meaning of Section 501(c)(3) and a public charity described in Section 509(a), re-allocating any balance to another fund for substantially similar purposes, or using any balance to defray Grantor’s costs of administering its fiscal sponsorship program. Notwithstanding any provision of this Agreement to the contrary, this Paragraph 17 shall survive the termination of this Agreement for so long as Grantor is processing the Final Request.
18) Grantor, at any time and at its sole discretion, may conduct an audit of the Project's activities. Such audits are intended to investigate and document that the Project is being carried out in accordance with the approved application, this contract, Grantor's exempt purposes, and all applicable laws. Failure on the part of Grantee to provide full cooperation and adequate documentation in the event of an audit shall be considered a breach of this Agreement.
19) This Agreement shall be governed by, and construed under, the laws of the State of Florida applicable to contracts entered into and to be performed in such State. Venue for all purposes shall be in the County of Volusia, State of Florida, and each party hereby consents to the personal jurisdiction of any court in such county.
20) If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way, and the invalid provision replaced by an enforceable provision most nearly approximating the intent of the parties.
21) This Agreement, in conjunction with the program manual constitutes the entire agreement of the parties with respect to the subject matter hereof. Grantor reserves the right to modify or amend this Agreement at any time, provided that such modification or amendment shall not be effective until thirty (30) calendar days after notice (either in writing or by email) describing such modification or amendment is provided to Grantee. Grantor reserves the right to modify or amend the Program Manual at any time, provided that such modification or amendment shall not be effective until the modified or amended Program Manual is published. Grantee's continued non-exercise of its right to terminate this Agreement under Paragraph 16 shall be deemed acceptance of all such modifications and amendments. Grantor reserves the right to assign its rights and responsibilities under this Agreement to another fiscal sponsor recognized as tax-exempt within the meaning of Section 501(c)(3) and a public charity described in Section 509(a). Grantee may not assign any part of this Agreement without Grantor's written consent.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective at such time as the Grantor decides by affirmative resolution of its Board of Directors that financial support of the purposes of the Project will further Grantor’s tax-exempt purposes.